Project Salus

About Project Salus

Project Salus, named after the Roman goddess of safety and wellbeing, aims to implement a new work, health and safety system: WHS Monitor.

This new, ‘one stop shop’ system will replace health and safety functionality currently implemented in SafeSys and PiMs, including hazard and incident reporting, risk management forms, safe work procedures, inspections, audits, WHS training, induction.

The goal is to have one centralized work health and safety management system across UNSW that will enable UNSW to deliver a streamlined and safer workplace across all our campus environments. The system will assist our staff, students and partners meet our legislative obligations. It will also enable the UNSW 2025 strategy.

Project Salus and investment in the implementation of simplified processes and the new technology solution demonstrates UNSW's commitment to safety, wellbeing, and continuous improvement.

Why This Change?

Work Health and Safety management currently relies on multiple systems across the University, such as SafeSys, PiMs, SiMs with some locally adopted systems in some faculties and divisions and paper-based practices in others.

SafeSys, one of the most used safety systems at UNSW, is built on an outdated technology platform and unable to be scaled up to meet our ever-growing demands. SafeSys is getting to the end of its life and usability. Without a modern, centralised system, UNSW leadership will continue facing roadblocks. 

The new scalable system with robust reporting capabilities will enable UNSW leaders and WHS professionals to make effective, informed decisions on safety matters and to deliver the UNSW Work, Health and Safety Plan.

 About WHS Monitor

UNSW undertook a market scan of appropriate software and then went to tender for a solution. WHS Monitor, supplied by Arventa, was selected out of this process.

 

WHS Monitor is a modular, cloud-based Work Health and Safety compliance management software which enables organisations to comply with their Work Health and Safety obligations simply and effectively.

It is natively designed to automatically address all current legislative requirements and standards, including: Work Health and Safety Act 2011, Work Health and Safety Regulation 2011, AS/NZS 4801 (Occupational Health and Safety Management System Specification) ISO 45001 (Occupational Health and Safety Management System), AS/NZS ISO 31000:2009 (Risk Management).

 Our Approach

WHS Monitor is a modular solution and UNSW is planning to implement these modules progressively, including integration with existing UNSW systems as part of the overall solution. 

 What You Need To Know

Benefits of the new WHS system

The decision to implement a modern, commercial fit-for-purpose WHS system provides UNSW with significant opportunities.

 The current WHS landscape is changing (e.g. compliance with ISO AS45001), presenting UNSW with an opportunity to review how health and safety is managed and further uplift the existing capability. Standardising WHS policies and business processes across Faculties and Divisions will enable WHS to be more streamlined and aligned with best practice. 

 

 

Commercial-Off-The-Shelf (COTS) product: WHS Monitor, is standards-based, fit for purpose and has been proven by a wide client-base. WHS Monitor provides enhanced and timely reporting capabilities for risk and hazard management and regulatory compliance. It will enable UNSW’s 2025 Strategy, (e.g. Academic Excellence, Innovation and Engagement and Social Impact) and better support achievement of HSE’s goals and objectives outlined in WHS Plan 2019-2023.

Integrating the new WHS Monitor with other UNSW systems will avoid the current fragmented and siloed approach to WHS management.

This cloud-based, Software-as-a-Service (SaaS) platform will improve service levels by providing a stable, responsive, scalable and highly available solution. Mobile responsive technology will provide anytime / anywhere access and the ability to log hazards and incidents on the fly.

 

What's In The First Release

The first release of WHS Monitor will enable UNSW users to:

  • Report and manage a hazard
  • Report and manage an incident
  • Record inspections
  • Manage corrective actions
  • Build personalized dashboards and run reports

WHS Monitor's Risk Management solution will facilitate identification of workplace hazards, quantification of risks and prioritisation of corrective actions.

The Incident Management solution will deliver on-line reporting and managing of incidents including injuries, near misses and property damage.

The Audits and Inspections module will enable users to record the outcomes of physical inspections, including assigning corrective actions to staff through electronic forms.

The new system will assist in monitoring the progress of pending corrective actions and automatically escalate all actions that remain outstanding.

WHS Monitor will also provide comprehensive reporting and real-time statistics through its flexible reporting functionality.

 Your Questions Answered

Question: Has Beta testing been considered for the WHS Monitor implementation?

Answer: Beta testing is a term used in the software product development lifecycle. WHS Monitor is an existing product that UNSW has acquired.  We are working with the product developer, Arventa to configure WHS Monitor for UNSW business processes and to include our business rules, not to develop the software. The project has sought input from stakeholders across the University on requirements. The system was made available for stakeholders to review the look and feel of the product in October last year. Now that configuration of the modules is nearing completion, there are plans to run sessions for stakeholders to review the functionality that has been configured, and provide feedback, validating the requirements. We will also be running sessions to walkthrough the business processes so stakeholders can familiarise themselves with WHS Monitor and provide feedback on how the processes flow, identify potential impacts on the way they work now, etc. These sessions will be recorded so interested people who are unable to attend at the ‘live’ session will be able to view the recordings in their own time. We will also be running User Acceptance Testing to assure the configured product meets our business requirements.   

Question: Is there a transition period from the old to the new system with both systems running?

Answer: WHS Monitor Release 1 includes functionality to report and manage a hazard and associated corrective actions, report and manage incidents, and record a range of inspections. These functions are currently in PiMS. When WHS Monitor is implemented, we will restrict access in PiMs so that all reporting and management of new hazards, incidents and inspections is done in WHS Monitor. You will still be able to manage your existing hazards and incident corrective actions (that existed before WHS Monitor was implemented) for 3 months after PiMS access is restricted. We expect that all corrective actions will be closed out over this time or transferred to WHS Monitor.

 Question: Why can’t we use at is the reason to not allowing parallel use of PiMs

Answer: Restricting access in PiMs so that new hazards, incidents and inspections can be logged in WHS Monitor only, is to simplify our processes across the University, allowing us to move to one source for WHS data, reducing our overheads for reporting to all levels of the organisation, and for compliance reporting outside of UNSW. Corrective actions for open hazards and incidents in PiMs will be accessible as edit only for 3 months after WHS Monitor is implemented.

 Question: Will the old system stay open to close out old corrective actions in the current system?

Answer: Yes, Corrective actions associated with an open hazard or incident will remain accessible in PiMs for 3 months. The aim is to close out as many corrective actions as possible during this time. If the close out of the corrective action will take longer than 3 months, then the hazard or incident is to be re-entered into WHS Monitor.

 

 

Monthly updates

Who's Involved

Contact Us

November 2020

October 2020

September 2020

August 2020

 

Project team

Steering Committee

BAG Members

For further information contact the project team on salus@unsw.edu.au or reach out to your local WHS representative.