Jaggaer Chemical Inventory Management System

 

Jaggaer Chemical Inventory Management (CIM) software is the system used for managing hazardous chemicals at UNSW.

In addition to providing capabilities for the complete chemical management life cycle from sourcing through acquisition, receipt, tracking, and disposal, Jaggaer also delivers the following capabilities:

  • Chemical and Material Management: Jaggaer provides a complete, full-life-cycle chemical management, tracking, and reporting solution.
  • Sourcing and procurement: provides a one-stop shop for researchers to source chemicals and laboratory consumables from preferred suppliers, specialty suppliers or available inventory from Upper and Lower Campus Stores.
  • Health and Safety Compliance: Jaggaer combines a GHS-compliant data model and proactive hazard flagging, with hazard identification to enable flagging and reporting of non-chemicals and other materials without these identifiers. Jaggaer also integrates with the Sigma-Aldrich Safety Data Sheet (SDS) repository to provide a complete compliance solution.

Jaggaer CIM is undergoing a major software update to version 9.4.1 on the 7th June 2019 at 10pm. There will be disruptions to all Jaggaer services over the weekend due to the upgrade process. All services will be restored by 11th June 2019.

The upgrade will feature new functionalities such as:

  • Improve administration functional
  • New material type selection for type in items
  • Creation of new materials via researcher module
  • Cart and line history data 
 
Release note for Version 9.4.1 note (link)

Here are the quick reference guides:

  1. People managment (create/edit users & cost centre managment)
  2. Type in item (material class selection) 

  1. Hosted Catalogue Purchasing Procedure
  2. Type in purchasing procedure
  3. UNSW Store Purchasing Procedure
  4. Open Approval Items - Safety and Cost Centre Approvals
  5. Financial Approver list 

   

If you are a new user, first contact your School Administrator for access.                                                                                                                                

Researcher Module (link)

  • Source Search/Shopping Cart (Purchasing from: Hosted Catalogues, UNSW Stores, Type In Items)
  • My Requests (view the status of your requisition)
  • Containter Search (perform various contanier operations e.g. search, dispose, transfer)
  • Materials Search (create containers)
  • Open Approval Items (Safety Approvals)
  • Receiving  (receive your orders)

Operations Module (link)

  • Substance Register (creating new materials)
  • Admin (add new users, cost centre management)
  • Reports
 

School Administrator Functions

1. How to create Organisations Cost Centres and People

2. Open Appovals Items

3. How to Create a Purchasing Report - PO Linking Process

4. How to obtain GHS summary data by Hazard type

5. How to Receive a Delivery

6. Inventory Auditing

Operations Module

1. Login Process 

2. Creating a New Material

3. Editing a Current Material

Researcher Module

1. User Preference Setup

2. Hosted Catalogue Purchasing Procedures

3. Type in (Spot Buy) Purchasing Procedure

4. UNSW Stores Purchasing Procedures

5. Structure Searching Purchasing Procedure

6. My Request - Container Operations

7. Creating a Container

8. Container Operations (Seach, Edit Container, Disposals, In-Transit, Transfers)

9. Editing Email Notification Setting

10. Inventory Auditing

Stock-Room Users

1. Creating a New Stockroom Item

2. Editing - Updating Stock Items

3. Adjust Item Inventory

4. Ad Hoc and Reviewing Replenishment Orders

5. Receiving Replenishment Order

6. Picking Items for Request

7. Customer Return

Radioactive Chemical Purchasing Procedure

1. Radioactive Chemical Purchasing Procedure


Roles & Responsibilities

School Administrators

Role Profiles

If you are experiencing technical difficulties:

  • Technical Support
  • Jaggaer Issues/Improvements Register
    • Click here to view progress of Jaggaer issues/improvements submissions. If entering a new issue/improvement, ensure that all fields are entered into the spreadsheet. Issues that cannot be dealt with locally by Jaggaer Technical Support will be triaged accordingly (e.g. to UNSW I.T, Jaggaer, etc.) 

If you are a new user, first contact your School Administrator for access.